JOC Program Setup
A solid JOC Program Setup structure, JOC Program tailored to your requirements in consideration of your current and planned internal resources and external resources is the foundation of a successful long-term Job Order Contract.
Key elements to consider during JOC Program Setup include…
- Contract Document(s)
- JOC Operations Manual/JOC Execution Guide (Part of Contract)
- OpenJOCTM Unit Price Book
- JOC Technology
- Education, Training, & Support Services
- Additional JOC Services
Contract Document(s): The set of documents included as part of the contract package vary based upon the organization and associated regulations, statues, etc. The core elements addressed by the Job Order Contract package include roles and responsibilities, term (number of years and potential option years and/or renewal options), total maximum value of the contract, total annual minimum value, average and maximum size of individual JOC task orders/projects, as a host of associated “standard contract documents” based upon the specific organization. Additional contract documents may include technical specifications (the owner’s existing technical specifications are preferable as they reflect detailed owner requirements that may be referenced in the contract), contractor proposal forms, insurance requirements, and other “standard forms”.
JOC Operations Manual/JOC Execution Guide: A JOC Operations Manual/JOC Execution Guide should be included as part of the contract package as it details all roles, responsibilities, procedures, workflows, requirements, documents, reports, and deliverables. The following are sample listings of areas commonly addressed:
History of Job Order Contracting (JOC)
Benefits of Job Order Contacting
JOC Organization, Responsibilities, and Authorities
JOC Implementation Considerations
Strategic Evaluation of Objectives, Goals, and Appropriateness
JOC Unit Price Book
Required Technology
Technical Specifications
Statement of Work for the Job Order Contract
Economic Price Adjustments
Environmental Coordination
Technical & Document Library
Contractor Phase-In/Phase-Out
Staffing
Facilities
Standard Operating Procedures
Sample – Job Order Contracting Internal Control Checklist
JOC Task Order Procurement & Award Process
Clear Definition of Participants & Stakeholders.
Limitations
Subcontracting
Job Order Execution
In-House Contract Support & Performance
Independent Owner Estimate Preparation
Contractor’s Proposal Evaluation & Negotiation Process
Task Order Package Requirements
Administrative Responsibilities of the Owner & Contractor
Non-Prepriced Items
Contractor Performance
Significant Events
Task Order Close Out
Schedule of Values & Payment Processes
Dispute Resolution
Contract Status Reporting
Bonding
Quality Assurance/Quality Control
Task Order Modifications
Contractor Coefficient(s)
INTERNAL CONTROL AND REVIEW PLAN
Job Order Contracting Internal Control Checklist
SAMPLE SCOPE OF WORK
SAMPLE REQUEST FOR QUALIFICATIONS
SAMPLE REQUEST FOR PROPOSAL
SAMPLE CONTRACTOR’S PROPOSAL
SAMPLE INDEPENDENT OWNER/GOVERNMENT ESTIMATES
TRAINING REQUIREMENTS
GLOSSARY OF TERMS
For more information, contact our experienced JOC professional team members, or to request a copy of our 80-page+ JOC Operations Manual/Execution Guide…