Assign responsibility, define relationship parameters, and protect the interests of ALL team members.
Open communication, access to shared project local market granulare cost data, documents and collaboration among all project participants.
“Standardized tasks and processes are the foundation for continuous improvement and employee empowerment”
(Liker 2004).
4BT JOC Program management and integrated project delivery solutions deliver reliable outcomes, faster delivery, higher quality, on budget!
User-friendly, streamlined Job Order Contracting and Integrated Project Delivery Solutions empower organizations to efficiently complete more repair, renovation, maintenance, and new build projects without a steep learning curve, without paid “JOC consultants”, without high “JOC administration” fees, and without the need for LEAN “experts”.
End-to-end OpenJOC and integrated project delivery management improves cost management, work quality, information sharing, and scheduling management.
Owners
– Align organizational goals, improve resource allocation, and rapidly identify issues
– Dashboards/Reports/Full Data Access
– Improve cross-functional team management
– Improved cost visibility and cost management capability
– Deliver more value
– Easily migrate from traditional solutions
Integrate internal and external teams via systems-thinking based processes.
Ensure shared value, transparency, and streamlined collaboration.
Powerful, yet easy-to-use services and tools that support efficient project delivery, including Alliance Job Order Contracting simplify administrative and operational processes, and drive best value repair, renovation, and new construction outcomes.
Better manage cost, time, function, and sustainability
Shared information environment = Shared current locally researched granular cost and productivity database
Real-time issue management
Maximizing early and ongoing collaboration internal and external planning, procurement, and project delivery teams
Significant performance and efficiency improvement
Cross-discipline coordination
Monitor project and workorder specifics
Track progress
Save time and money
Note: Four BT, LLC is CMMC Level 2, DFARS 252.204-7012, FedRamp Moderate Equivalent (see more)
The only effective platform that supports a team environment with cost information that is current, locally reserached, and actionable.
The value of integrated planning, procurement, and project delivery teams cannot be overstated.
84% gain in higher-quality construction
41%-74% reduction in project schedules
43%-77% increase in productivity
An 80% improvement in customer satisfaction
A LEAN Project Delivery System establishes and integrates the relationships, roles, and responsibilities of the parties and sequence of activities required to optimally support a built asset. 4BT Alliance Job Order Contracting OpenJOC tools and services deliver the best JOC value to public sector clients.
4BT provides an experienced professional team that will assist with configuring, implementing, and supporting a best value JOC Program. Our team reports directly to the real property owner and is available to assist owners and awarded design builders throughout the JOC Program lifecycle.
- Assure an early and ongoing understanding of requirements among all project participants
- Optimize planning, procurement, and project delivery in terms of quality, compatibility, constructability, cost, risk, and function to meet customer needs
- Improve project planning by avoiding, minimizing, or eliminating miscommunications
- Improve work packaging and subcontracting to reduce project complexity
- Build and maintain mutually beneficial long-term relationships and interactions to maximize timely communication, coordination, and
cooperation - Standardize information, processes, and workflows, which enable localized decision-making and problem solving by those doing the work
- Enable a dynamic, well-coordinated construction project delivery system
- Identify and record good practices and learning in dealing with projects and reapply them in future projects
- Control shared data. Sharing and consumption of team data can be controlled for both in-house teams and outside consultants and stakeholders. Data is secure via AWS and CMMC Level 2. Teams don’t have access to each other’s information unless it is published and shared.
- Track progress. After data is shared, each team’s progressive interactions with data can be tracked on a color-coded chart dashboard as well as fully detailed reports.
Alliance Construction Best Management Practices
Integrated Planning, Procurement, and Project Delivery Processes
Program Design, Implementation, Operations, Support, and Management
JOC Contracts and Compliance Considerations
JOC Cost Estimating
Contractual collaboration commitment from all parties
Realistic, valid cost and technical requirement planning
Initial and ongoing training
Quantitative metrics
Empowerment of those doing the work
Active mutual problem-solving
AN ALL-INCLUSIVE PLATFORM TO PROMOTE COLLABORATION BETWEEN ALL PROJECT-TEAMS, INFORMATION, and WORKSPACES WITH REAL-TIME DATA.
Integrated Project Delivery (IPD), Lean Management, Lean IPD, Project Management, Business Strategy, Collaborative Contracting, Trust based Collaboration
- Easily see the story behind all proposals/estimates/projects/contracts/work orders
- Assess risk
- Access current and historical information
- Integrate planning, procurement, and project delivery teams
- Monitor and manage simply and fast
- Continuously improve.
Approval Workflows that are easy implement and align team activities with team goals to control risk
Fully Transparent Bidding / Procurement assures “apples-to-apples” comparisons for all contractors and subs with full details for each line item
PROCESS & DATA MINING
Public sector procurement and facilities management professionals are re-evaluating their Job Order Contracting and capital planning processes, and setting ambitious process improvement goals
It’s not just about cost savings but delivering the best value possible in concert with fiduciary requirements.
- Increase productivity
- Reduce costs
- Improve satisfaction
- Assure compliance
96% – Percent of Projects with Satisfactory Projects
87% – Percent of Projects Completed on Time
91% – Percent of Projects Completed on Budget
Proven Construction Cost Control Solutions
4BT onboarding procedures will assure Owner and Design/Build acquisition planning, procurement, and program/project management teams have access to, and competently use, all tools, services, and capabilities required to perform JOC Program related duties, including but not limited to the following as appropriate.
- Program description, requirements, and objectives
- Creating requests for proposals
- Proposal creation
- Evaluating contractor proposals
- Awarding projects/work orders
- Tracking programs, contracts, projects, proposals, workorders
- Managing performance, and
- Closing out projects
Manage labor, equipment, and material costs for self-performing contractors
4BT supports our clients with tools and services they need to reduce waste, simplify, and streamline facilities repairs, renovations, maintenance services, and new builds.
Our robust program management solution integrate capabilities, people, processes, information, and supporting technology for organization-wide facilities portfolio repair, renovation, sustainability, and new builds.
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Connect detailed scope, cost, and schedule to assure clear picture at the planning stage
- Manage a clear set of deliverables for each project phase based upon a programmatic process
Our toolset, customized for each client, includes:
- A locally researched detailed unit price book (UPB) inclusive of labor, material, and equipment and productivity information.
- Enterprise-level cloud technology, and
- A wide range of support services and training.
We assist our clients to help define or refine Objectives, Priorities, Responsibilities, Processes, and Performance Monitoring, to
- Develop, link, and de-conflict realistic and achievable project work scopes,
- Provide auditable, accurate, credible, dynamic, disciplined, standardized, cost requirements.
- Articulate valid requirements in a consistent and standardized fashion,
- Match organizational requirements with contractor capabilities,
- Measure and analyze results relative to resources used against planned objectives,
- Iteratively improve efficiency to achieve planned objectives,
- Standardize workflows,
- Reduce costs and develop spend analytics, making it easier to identify ‘cost reduction opportunities’,
- Improved risk management,
- Track contract compliance,
- Implement vendor scorecards, and
- Improve satisfaction for all participants and stakeholders.
Secure Collaboration Across ALL Phases of Construction Planning, Procurement, and Project Delivery
Adaptable and flexible to meet your organization’s needs while maintaining both LEAN BEST VALUE principles, objectives, and practices and compliance.
PRODUCTS – (partial Listing)
4BT-BCE 4BT Benchmark Construction Estimator
4BT-PEP 4BT Procurement Edition Plus (Includes (1) 4BT-PEP Building in Cloud Annual Subscription & (1) Construction Cost Database)
4BT-FRRM Additional Construction Cost Database for Facilities Repair, Renovation, & Minor New Construction (Annual Per Zone)
4BT-FPM Additional Construction Cost Databases for Facilities Preventative Maintenance (Annual Per Zone)
4BT-ASM Additional Construction Cost Database for Assemblies (Annual Per Zone)
4BT-OSIT 4BT On-Site Initial JOC Training – (1) Day, Cust. Hosted & Attendee’s Own Computers
4BT-WCVT 4BT Webcast Virtual Training
4BT-ICR 4BT Informal Compliance Review (ICR)
4BT-FCR 4BT Formal Compliance Review (FCR)
4BT-SPT 4BT Support (24 Hour Technical & Training Support Services)
4BT-TS 4BT Technical Specifications
Training
Initial JOC Software Training – Hosted On-Site
Annual Renewal Training
Virtual Training
Pre-recorded Self-paced Training
Consulting Services
JOC Program Development
JOC Program Audit
Proposal Compliance Audits
JOC Documents and Form Development
JOC Program Marketing – Internal & External
Owner Independent Cost Estimate Development or Review
Cost Research and Custom Line-Item Development
JOC Process Review
BENEFITS
A construction planning, procurement and project delivery platform that integrates people, process, information, and technology.
1) Specify and fully communicate tasks, processes, and costs among internal and external teams.
2) Empower those on-site who are doing the work.
3) Assure full visibility at all levels…. Program, Project, Estimate, Document, Work Order, Owner, Contractor Subcontractor
4) Manage all changes and approvals before moving to the next phase/stage
5) Measure performance – KPIs
6) Continuously Improve
7) Enable real-time information availability and sharing with collaborative cloud technology
Best of breed integration of LEAN Construction processes… cloud software and services for Procurement, Estimating, Project Management, Job Order Contracting and Facility Life-cycle/Total Cost-of-Ownership Management.
The OpenJOC(TM) / OpenBUILD(TM) Advantage
The Only JOC Program featuring…
- Open, Adaptive Unit Pricing
- Locally Researched Costs with OpenJOC 5% Rule (TM)
- No Cost Factors / Indexes
- Cloud Access including Project, Document, Facility, & Asset Management
JOC Cooperatives
JOC / IQC Program Development-4BT works with client staff to develop JOC, IQC (indefinite quantity contracts), IDIQ (indefinite delivery/indefinite quantity) programs and other LEAN construction delivery methods. Program development includes reviewing and assessing needs and developing procedures and workflow in consideration of all applicable Federal, State and County laws, regulations and policies and incorporating appropriate safeguards for the prevention of fraud, waste, and abuse.
Procurement Documents-4BT works with client staff members to create a complete set of customized bid and contract documents, including Technical Specifications (where needed), Contractual Terms and Conditions, Forms, and associated packages.
Unit Price Books-4BT provides its locally researched OpenJOC(TM) Unit Price Book (UPB) solution. Each unit price book includes the prevailing equipment, material and labor prices and/or or Davis-Bacon wage rates as required. Regular updates are included to reflect current market pricing.
Procurement Support-4BT develops and implements prequalification processes for associated client programs to ensure that all the selected contractors have the required experience and expertise to successfully provide the construction services needed. 4BT organizes and conducts pre-bid meetings with bidders as well as make presentations on behalf of the client. 4BT provides procurement support specific to implementation of the contracting system and conducts outreach to maximize general contractor participation in bidding.
Proposal/Cost Estimates, Work Orders and General Reporting-4BT provides the capability to review contractor cost proposals, cost estimates, work orders and other management reports and forms.
Enterprise JOC Cloud Technology-4BT provides world-class cloud technology to manage all JOC Program areas, including but not limited to Program Management, Contract Management, Proposal and Estimate Management, UPB Management, Work Order Management, Document Management, Workflow Management, Building/Space/Component Management, and BIM information access.
JOC Facilitation Support– 4BT can confirm that a project is an acceptable candidate for the associated program. Establish and create a project file at the inception of a project. Clarify the Scope of Work and obtain project plans and/or data from clients. Recommend appropriate contractors. Conduct a Joint Scope Meeting with client staff, contractor staff and architect or engineer, as applicable. Coordinate and document the Detailed Scope of Work appropriate for the work. Assist with resolving issues when project plans and actual conditions vary. Obtain client approval of the Detailed Scope of Work. Issue a Request for Price Proposal to the contractor. Review the price proposals submitted by contractors. Direct the contractor to revise the price proposal, as necessary. Finalize the work order with the contractor. Obtain and review all submissions by the contractor pertaining to the work order, including schedule, safety plan, submittals, shop drawings, permits, etc. Verify client authorizations, approval, and budget account information. Recommend issuance of the Notice to Proceed to the contractor. Other services related to the overall success of a project/program.
